Operations Coordinator

Join Our Team and Make a Difference!

Work in a dynamic environment where learning and challenges are part of every day. Joining EMSP offers a unique opportunity to enhance the quality of life for people with Multiple Sclerosis (MS) and similar conditions.

Are you ready to make a positive impact and experience true job satisfaction?

If so we can't wait to welcome you on board!

About Us

Founded in 1989

EMSP is the voice of 1,000,000 + people with MS

EMSP represents 39 national MS societies across 36 European countries.

EMSP advocates for high-quality, equitable treatment and support

The Operations Coordinator plays a key role in ensuring the smooth and effective operations of EMSP. Your responsibilities range from team support to facility management, governance, project/event coordination and HR

Team Support:

• Provide seamless support to the CEO and the team
• You are the point of contact for all internal and external stakeholders.

• You organise team agendas including meetings and business lunches as well as meticulously handling European travel arrangements
• You take ownership for all meeting coordination and minutes
• You manage the EMSP's correspondence and you assist with report preparation
• You are in charge of the filing and CRM maintenance.

Projects/Event Coordination:

• Your voice counts for all project activities and hence gives you the opportunity to travel
• You are the primary contact for the EMSP Annual Conference and assist with the logistics of all EMSP meetings and events.

Human Resources:

• You assure the Payroll Office receives all salary data on time
• A welcoming onboarding for all new employees is your responsibility
• You are the go-to-person for all HR queries.
• You ensure a constant best practice and update office policies as necessary

Facility Management:

• You are the SPOC for Facility Management and Office Supplies including stock controlling, supplier research, negotiation and ordering
• You reconcile all incoming expenses and invoices and process payments

Governance:

• You assist the CEO with Executive Committee and Council meetings.
• You coordinate and submit the annual updates to the Moniteur Belge.
• You ensure all governance documents are managed properly.
• You make sure with the CEO that the organizational compliance is regularly reviewed.

• Minimum 2 years' of experience in Office Administration.
• Excellent written and spoken English and French.
• Proficiency in Excel and PowerPoint with a keen eye for detail.
• Effective prioritisation skills for this very varied role are vital.
• Solution-oriented mindset, proactive and self-driven.
• Diplomatic and empathetic

• Competitive Salary up to 3,100 € x 13.92 + Teleworking Allowance, Lunch Vouchers, 8€, Private Pension, 4% of the gross monthly salary paid by EMSP and 2,5% by you, DKV Insurance (Employee + Family optional), (Outpatient, Dental, Hospitalisation) and Transport Reimbursement,
• Permanent Contract
• 38-hour week with 2 days optional teleworking
• 20 days of annual leave + up to 6 extra days annual leave between 25th December and 1st January

Hiring Process

Ist interview with the CEO, Elisabeth Kasilingam and 1 Senior Team Member

2nd interview with the CEO, Elisabeth Kasilingam and 1 Project Team Member

Decision communicated within 2 weeks

Are you ready to contribute to EMSP'S challenge and make a difference?

Call to Action

If you have questions, please call the CEO, Elisabeth Kasilingam on 0485/296 916

Please upload YOUR CV via the Apply Now Button

Looking forward to receiving YOUR CV

Logistics, Payment processing, Attention to detail, Updates, PowerPoint, Governance, Filing, Maintenance, Solution Oriented, Business, Payroll Processing, Office supplies, Research, French language, Facility management, Correspondence, Projects, Initiative taker, Project activities, Self motivated, Team support, Policy, Coordination, Organization Skills, Coordinate events, Organization Skills, Highly responsible, Onboarding, Negotiation, Diplomacy, MS Excel, Operations, Billing, Travel Management, Store Management, Conferences, Report Preparation

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